Privacy Policy - Vivians Real Estate

Privacy Policy


VRE’s Privacy Policy aims to ensure transparency in handling personal information, applying to all clients, employees, and visitors. VRE values privacy, complying with relevant laws and outlining how personal information, including names, addresses, emails, and phone numbers, is collected directly or from third parties. This information serves various purposes such as service improvement, marketing, and quality assurance and may be shared with third-party providers. Data may be transferred overseas with legal safeguards, and security measures are in place for protection. Cookies are used for website enhancement, not personal identification, and direct marketing is conducted with user consent and opt-out options. Personal information is retained as required by law, and individuals can request access and corrections. The policy also warns about third-party websites linked to VRE’s site collecting personal information and provides contact information for inquiries and complaints, including recourse to the Office of Australian Information Commissioner. For further questions or concerns, contact VRE using the provided instructions.


All clients, employee’s, and visitors of Vivian’s Real Estate


To be completely transparent with all our clients about the potential use of their personal information

Privacy Policy Statement

Vivian’s Real Estate values and respects the privacy of the people we deal with. Vivian’s Real Estate is committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) (Privacy Act) and other applicable privacy laws and regulations.

This Privacy Policy describes how we collect, hold, use and disclose your personal information, and how we maintain the quality and security of your personal information.

What is personal information?

“Personal information” means any information or opinion, whether true or not, and whether recorded in a material form or not, about an identified individual or an individual who is reasonably identifiable. In general terms, this includes information or an opinion that personally identifies you either directly (e.g. your name) or indirectly.

What personal information do we collect?

The personal information we collect about you depends on the nature of your dealings with us or what you choose to share with us.

The personal information we collect about you may include:

  • name;
  • mailing or street address;
  • email address;
  • phone number

You do not have to provide us with your personal information. Where possible, we will give you the option to interact with us anonymously or by using a pseudonym. However, if you choose to deal with us in this way or choose not to provide us with your personal information, we may not be able to provide you with our services or otherwise interact with you.

How do we collect your personal information?

We collect your personal information directly from you when you:

  • interact with us over the phone;
  • interact with us in person;
  • interact with us online;
  • attend a Vivian’s Real Estate event;
  • subscribe to our mailing list;
  • apply for a position with us as an employee, contractor or volunteer.

Collecting personal information from third parties

We may also collect your personal information from third parties or through publicly available sources, for example from TICA or NTD. We collect your personal information from these third parties so that we can assess you as a potential tenant.

How do we use your personal information?

We use personal information for many purposes in connection with our functions and activities, including the following purposes:

  • provide you with information or services that you request from us;
  • deliver to you a more personalised experience and service offering;  
  • improve the quality of the services we offer;
  • internal administrative purposes;
  • marketing and research purposes;

Disclosure of personal information to third parties

We may disclose your personal information to third parties in accordance with this Policy in circumstances where you would reasonably expect us to disclose your information. For example, we may disclose your personal information to:

  • our third party service providers (for example, our IT providers);
  • our marketing providers;
  • our professional services advisors;

Transfer of personal information overseas

Some of the third-party service providers we disclose personal information to may be based in or have servers located outside of Australia, including in [insert overseas countries where third parties are located / have servers].

Where we disclose your personal information to third parties overseas, we will take reasonable steps to ensure that data security and appropriate privacy practices are maintained. We will only disclose to overseas third parties if:

  • you have given us your consent to disclose personal information to that third party; or
  • we reasonably believe that the overseas recipient is subject to a law or binding scheme that is, overall, substantially similar to the APPs; and the law or binding scheme can be enforced; or
  • the disclosure is required or authorised by an Australian law or court / tribunal order.

How do we protect your personal information?

Vivian’s Real Estate will take all reasonable steps to ensure that the personal information that we hold about you is kept confidential and secure, including by:

  • [having a robust physical security of our premises and databases / records;
  • taking measures to restrict access to only personnel who need that personal information to effectively provide services to you;
  • having technological measures in place (for example, anti-virus software, fire walls and up to date cyber security measures.

Online activity


The Vivian’s Real Estate website uses cookies. A cookie is a small file of letters and numbers the website puts on your device if you allow it. These cookies recognise when your device has visited our website(s) before, so we can distinguish you from other users of the website. This improves your experience and the Vivian’s Real Estate website(s).

We do not use cookies to identify you, just to improve your experience on our website(s). If you do not wish to use the cookies, you can amend the settings on your internet browser so it will not automatically download cookies. However, if you remove or block cookies on your computer, please be aware that your browsing experience and our website’s functionality may be affected.

Direct marketing

We may send you direct marketing communications and information about our services, opportunities, or events that we consider may be of interest to you if you have requested or consented to receive such communications. These communications may be sent in various forms, including mail, SMS, fax and email, in accordance with applicable marketing laws, such as the Australian Spam Act 2003 (Cth). You consent to us sending you those direct marketing communications by any of those methods. If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so.

You may opt-out of receiving marketing communications from us at any time by [following the instructions to “unsubscribe” set out in the relevant communication] / contacting us using the details set out in the “How to contact us” section below.

In addition, we may also use your personal information or disclose your personal information to third parties for the purposes of advertising, including online behavioural advertising, website personalisation, and to provide targeted or retargeted advertising content to you including through third party websites.

Retention of personal information

We will not keep your personal information for longer than we need to. In most cases, this means that we will only retain your personal information for the duration of your relationship with us unless we are required to retain your personal information to comply with applicable laws, for example record-keeping obligations.

How to access and correct your personal information

Vivian’s Real Estate will endeavour to keep your personal information accurate, complete and up to date. 

If you wish to make a request to access and / or correct the personal information we hold about you, you should make a request by contacting us and we will usually respond within 7 days. We will deal with such a request as a matter of priority.

Links to third party sites

Vivian’s Real Estate website(s) may contain links to websites operated by third parties. If you access a third party website through our website(s), personal information may be collected by that third party website. We make no representations or warranties in relation to the privacy practices of any third-party provider or website and we are not responsible for the privacy policies or the content of any third party provider or website. Third party providers / websites are responsible for informing you about their own privacy practices and we encourage you to read their privacy policies.

Inquiries and complaints

For complaints about how Vivian’s Real Estate handles, processes or manages your personal information, please contact Note we may require proof of your identity and full details of your request before we can process your complaint.

Please allow up to 7 days for Vivian’s Real Estate to respond to your complaint. It will not always be possible to resolve a complaint to everyone’s satisfaction. If you are not satisfied with Vivian’s Real Estate’s response to a complaint, you have the right to contact the Office of Australian Information Commissioner (at to lodge a complaint.

How to contact us

If you have a question or concern in relation to our handling of your personal information or this policy, you can contact us for assistance as follows:


Tel: (08) 9384 4600
Post: Attention: General Manager
Vivian’s Real Estate
43 Victoria Avenue
Mosman Park WA 6012

Atuti Atunga
Atuti Atunga
Very elaborate handover.. yet simple and precise
Lizandra Santos
Lizandra Santos
Joyce Sunday
Joyce Sunday
Shannon Check
Shannon Check
The staff are very friendly from the start and Lisa is extremely helpful making sure I understood everything and answering any questions I had.
Marina Gomes
Marina Gomes
Perfect customer service with Vivians Real Estate, especially from Charlotte Pene, who have is all the support and information. Thank you for the amazing job.
Beth Moore
Beth Moore
I can't thank Gill, Trent and the team enough for the years of quality service and advice. Gill took care of my rental properties for years and when the time was right, she sold them both for me achieving top dollar. Gill is second to none, the Queen of Real Estate!
Luke Roberts
Luke Roberts
The team were great, communicated very well with us the whole time and we felt confident in their guidance.
Belén Robiolo
Belén Robiolo
Emilia Scasso
Emilia Scasso
Amazing renting experience with Charlotte. She went through every single detail with us, making sure she’s there for us anytime!
Madison Perrie
Madison Perrie
Such amazing staff at Vivian’s realestate! helped me find an amazing home and have been supported every step of the way!
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